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How To Write A Job Offer Letter

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    If you are running one company or work in Human Resource Recruitment Division, preparing job offer letter was part of the document for hiring process.

    We recommend you to consult your legal counsel before starting to write a job offer letter, since the offer letter could become a legally binding employment contract and employee might use it in dispute.

    The job offer letter was sort of formalize the job offer in writing.

    This letter consists of important information such as the agreed start date for employment, job location, basic salary, job title and additional details about job responsibilities.

    As below is a job offer letter sample written in a full-block business letter format. The applicant will either reply with job offer acceptance letter or job offer rejection letter.

    Offer Letter Format


    (Recipient Name)
    (Recipient Street Address)
    (City, State, Zip Code)

    Dear (Name of Recipient),

    We are happy to offer you a position as a (position name) with our Company. Your starting salary would be (salary in figure and currency) per month.

    Your date of commencement of work with us will be (date) and you will report to (reporting manager name) in (department name).

    You will be on probation for a period of six months from the date of commencement of work. The probation period may however be extended at the discretion of the Company.

    You will be required to carry out such duties and job functions in which you may be instructed from time to time by the Company, or persons acting on behalf of the Company and you may be required to be transferred from one section or department, at the discretion of the Company.

    We are positive that you will find (company name) and exciting place to develop and advance your career.

    We look forward to welcoming you to (company name).

    Your Sincerely,

    (Company Name)
    (Sender Name)
    (Sender Title)

    » How To Write A Cancellation Letter