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Rejection Letter Template

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    When should a rejection letter be used? An appropriate template or sample needs to be used in order to reduce the hard feeling of the recipient when he/she knows their applications was rejected.

    Sending a candidate rejection letter to the applicants who were not selected for the job is an extra, but positive step that your company can take to build good will with candidates and establish yourself as an employer of choice.

    Use this rejection letter to inform job interviewees that you decided to offer the job to another candidate.

    This form of rejection letter helps you to do so in a polite and consistent way.

    • Informs the candidate that the job was offered to someone whose background was most appropriate to the particular job
    • Lets the candidate know he may apply for future jobs with the company
    • Extends your best wishes


    Letter Format & Sample

    (Sender Name)
    (Sender Street Address)
    (City, State, Zip Code)


    (Recipient Name)
    (Recipient Title/Position)
    (Organization Name)
    (Recipient Street Address)
    (City, State, Zip Code)

    Dear (Name of Recipient),

    I regret to inform you that your recent application for the (list recent applied position) at (name of organization) was unsuccessful.

    Although you met all of the mandatory minimum qualifications for the position, the Interview Board chose a candidate with considerably more experience than you currently possess.

    The chairperson of the Interview Board asked me to convey to you his thanks for your candidacy and to tell you that with a few more years of diversified experience in the field you might well have been the successful candidate.

    On behalf of (name of organization) I thank you for your interest and effort, and I wish you all the best in your future career endeavors.

    Please don’t hesitate to contact me at 012-34567890 should you require further information.

    Yours Sincerely,

    (Sender Name)
    (Sender Title)

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