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How To Write Resignation Letter

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    When you are writing resignation letter, keep in the point that you should make it simple, focused, brief and positive as possible.

    Since you are leaving your current organization with a decision to move on, there’s no point to criticize your employer in the resignation letter.

    Though writing a letter of resignation can be tough because you are handing in your resignation for a reason, either you don’t like your job or you have be offered a better one.

    If you have any comment, make sure you pen down positively in the resignation letter or you may try to have verbal conversation officially and professionally.

    Your professionalism is what people will remember about you when you are leaving your current organization.

    You will never know when a former employer might be needed for a future reference, so make sure the writing in resignation letter was conducted professionally.

    Some areas you should cover when writing letter of resignation:

    • Thank your employer for your time & guidance in current organization
    • Explain briefly why you are leaving
    • Stay professional
    • Be respectful and courteous
    • Do not use emotional or controversial language in your letter


    Sample Resignation Letter

    (Sender Name)
    (Sender Street Address)
    (City, State, Zip Code)


    (Recipient Name)
    (Recipient Title/Position)
    (Organization Name)
    (Recipient Street Address)
    (City, State, Zip Code)

    Dear (Name of Recipient),

    I regret to inform you of my decision to resign from (name of organization). In order to ensure a smooth transition and avoid any negative impact on my team’s production, I am happy to stay on for an additional (amount of time e.g 2 weeks, 30 days), or a shorter amount of time per your discretion.

    I am extremely grateful and happy for having had such a wonderful opportunity to work for and with so many quality individuals here at (name of organization).

    Specifically, I’d like to praise the efforts of (name of person(s) learned from), for (teaching/showing) me the benefits of (explain what important lessons you learned or benefited from).

    It has been a privilege to work at (name of organization) and to serve its customers over the past (length of time). I will leave with many unforgettable memories of my time here.

    I wish my supervisor, my team and (name of organization) my very best wishes for continued success.

    Yours Sincerely,
    (Sender Name)
    (Sender Title)

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