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Format Of Termination Letter

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    So you need the format of terminator letter? There are obviously many ways to write termination letter, but the ideal approach for your case depends on condition and situation.

    A termination letter is a letter from an employer to an employee informing the employee of the termination of their employment.

    An employee written warning is nothing more than a note to the employee to let him or her know that job productivity has been unsatisfactory.

    This means that if the employee performance-related issue and behavioral-related issue remains unchanged after several warning letter was issued with the final warning, then it is time to draft a termination letter.

    Firing an employee is a difficult task that no one enjoys having to do. However, there are ways to make this personnel issue go smoothly by writing a good termination letter.

    Letter Format & Sample

    (Sender Name)
    (Sender Street Address)
    (City, State, Zip Code)


    (Recipient Name)
    (Recipient Title/Position)
    (Organization Name)
    (Recipient Street Address)
    (City, State, Zip Code)

    Dear (Name of Recipient),

    We regret to inform you that your employment with (name of organization) is terminated
    effective immediately. Your termination is the result of repeated issues in the following

    • (Briefly describe employee performance-related issue)
    • (Briefly describe behavioral-related issue or misconduct)

    You were issued verbal and written warnings of the above issue(s) on (list date(s) of each
    verbal and written warning).

    Detailed copies of these warnings, signed by you, will remain in your permanent personnel file. Your signature on each warning signifies your awareness of our concerns over the above issues. In addition, you were given specific instructions on what needed to take place, and by when, in order to remedy this issue(s).

    As was clearly stated in your final warning, you were to (list specific expectations) in order to correct your (performance/behavior) by (date/or state immediately).

    Unfortunately, your continued failure to meet these expectations has now resulted in your termination of employment with (name of organization).

    As we now part ways, we wish you only the best in all your future endeavors.


    (Sender Name)
    (Sender Title)

    » Rejection Letter Template