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Appointment Letter Format

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    Looking for right words to write appointment letter by referring to a professionally written sample? We wrote in basic format after reviewing dozens of linguistic rules and advanced writing guidelines.

    It’s important to keep your appointment letter as simple, brief and focused as possible for fast and easy understanding.

    Do a proofread and eliminate grammar and spelling errors on the appointment letter.

    Remember to attach the terms and conditions when preparing your appointment letter.

    As below is an appointment letter sample written in a full-block business letter format.

    Example Of Appointment Letter

    (Print Appointment Letter On Corporate Letterhead)



    (Recipient Name)
    (Recipient Title/Position)
    (Recipient Organization Name)
    (Recipient Street Address)
    (City, State, Zip Code)

    Dear (Name),


    We refer to the recent interview and are pleased to offer you employment with (Company Name) on the following basis:

    Job Title


    Work Location

    Monthly Basic Salary

    Probation Period

    In addition to the above, we are pleased to attach the Employment Agreement which includes the terms and conditions applicable to you during your tenure of employment with (Company Name).

    If you are agreeable with the above terms of employments, please signify your acceptance by signing the appointment letter and returning the duplicate copy to Human Resource Department.

    We look forward to you being part of the team.


    (Company Name)

    (HR Manager Name)

    Learn more on how to write employment acceptance letter or decline the job offer letter.

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