Logo Background

Sample Customer Letter

  • By | Comments Off

    Looking for sample plus right words to write customer letter? We will guide you by giving example, format and tips which will help you in letter writing.

    Customer letter can be written to serve different purpose such as to respond customer complaint with apology – to appreciate and express gratitude to customer support – to inform customer on product price increase and other changes.

    You can use the standard business style letter as guidelines to format customer letter.

    It’s important to keep your customer letter as simple, brief and focused as possible for fast and easy understanding.

    Do a proofread and eliminate grammar and spelling errors in your customer letter.

    Example Of Letter To Customer

    (Print Customer Letter On Corporate Letterhead)


    (Recipient Name)
    (Recipient Title/Position)
    (Recipient Organization Name)
    (Recipient Street Address)
    (City, State, Zip Code)

    Dear Valued Customer,


    POLICY NO. : ABC123
    AGENT’s NAME : Alberto Carlos Ronaldo

    We write to inform that the Agent as stated above no longer represent (company name) for any business transaction with the effect from (date).

    As such, he/she is no longer authorized to collect premium payments on behalf of the Company or do any acts on behalf of the Company.

    To ensure that your policy will not be affected as a result of the above, we have appointed (new agent name) as your new servicing agent.

    He/She can be contacted at 012-3456789 or you may also contact his/her immediate leader (new agent’s superior name) at 123-4567890.

    Please let us know within 30 days from the date of this letter if you are not favour of this appointment.

    We thank you for choosing (company name) and look forward to your continuous support.



    » Sample Product Inquiry Letter