Logo Background

Sample Dismissal Letter

  • By | Comments Off

    Looking on how to write a dismissal letter so you can terminate an employee? We will guide you by giving tips, sample and template which will help you in letter writing.

    Bear in mind that employers must use proper employment termination letter and dismissal procedures to ensure that fairness and legally proper.

    The general wording in your employee dismissal letter should set a respectful tone. Begin by summarizing the employee’s history with the organization and state the reason for dismissal. It might due to employee caught with serious misconduct or poor working performance.

    Be truthful and clear in stating any reasons for dismissal. Do a proofread and eliminate grammar and spelling errors in your dismissal letter in the end.

    Dismissal Letter Template

    Dear (Employee Name),

    I am sorry to inform you that your employment to this company will be terminated on (date) due to several reasons.

    The reasons of your termination are due to the following:

    1. Absences without proper leave application.
    2. Insulting the other employees with offensive action.

    You have received four disciplinary notices within the past five months in conjunction with the reasons stated above. These reasons are valid enough to constitute outright dismissal.

    However, the company is giving you one month to look for another job in consideration of your length of service to us.

    You will be paid for one month following the effective date of termination instead of working through the customary one month notice period.

    We wish you the best in your future.


    (Position Title)

    Click here to find out more on how to write employee termination letter.

    » Sample Donation Request Letter