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How To Write A Layoff Letter To Employee

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    Whenever a company intends to lay off employees, the communication should be done in an official manner. A layoff letter to the employee is used to communicate to them officially.


    You need to start the letter by introducing yourself to the reader. Let the reader know who you are and why you are writing to them.

    The Main Cause

    In this section, you let the reader know about the main reason that made the company come to such a conclusion. Let them see that the move has been necessitated by unavoidable circumstances.


    Let your reader know what you intend to do. Let your reader see the logic behind the move to lay them off so that it is done professionally.


    Give the reader your opinion. Tell them what you think can be done on the basis of what you have written on the preceding part of the letter.

    Example Of Layoff Letter To Employee

    (Sender Name)
    (Sender Title/Position)
    (Sender Organization Name)
    (Sender Street Address)
    (City, State, Zip Code)


    (Recipient Name)
    (Recipient Title/Position)
    (Recipient Organization Name)
    (Recipient Street Address)
    (City, State, Zip Code)

    Dear (Name),

    Ref: Layoff Notification

    I am (your title in the company). I am writing with great regret to inform you that the company has been unable to keep all employees in the current financial times. We have been hoping that things could get better. Unfortunately, this has not happened.

    Subsequently we will no longer be able to utilize your services from (state the date). We appreciate your services for the duration you have worked with us. I propose that you be on the watch out and try to apply any time we announce a vacancy. We will be glad to consider you again.

    We greatly regret losing you as our employee. Kindly accept our best of luck wishes in your future.

    Your Sincerely,
    (Name and signature)

    » Request Letter For Financial Assistance