Looking of how to write a notification letter to announce the upcoming event such as system downtime to user or customer? Writing it can be a challenging task and you need to ensure the letter was written in proper format according to correct sample.
Letter of notification should be written in concise manner and with apology in the end for the inconvenience caused during downtime.
It’s also important to keep your notification letter as simple, brief and focused as possible.
Do a proofread and eliminate grammar and spelling errors in your notification letter.
Remember, notification letter is not the place to try out fancy fonts or experimental writing styles and you should write it in professional way.
Sample Notification Letter
(Print Notification Letter On Corporate Letterhead)
(Customer Street Address)
(City, State, Zip Code)
Dear Valued Customer,
We are enhancing our system in order to serve you better. Please be advised that these services will be unavailable on :-
Letter Purchase And Download Services:
Sunday, 07 March 2010 from 01:00 hours to 04:00 hours (GMT+8)
You may continue to read the sample letter in our website during the system upgrade.
We apologize for the inconvenience caused.
Click here to learn more on how to write a notification letter to customer.
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