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Quotation Acceptance Letter Format

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    Whenever a company or someone has sent a quotation to you for services or products that you need, it is important that you write an acceptance letter for quotation to confirm the receipt and what you feel about it.

    Introduction

    Because the company or the individual offer services and products to different people and even organizations, you need to identify yourself. In the identification, give your personal details including your contacts and the reason you are writing the letter.

    The Quotation

    Under this section, you need to tell the reader that you have gone through the quotation and understood every bit of it. However, you may be having certain issues that you need to clarify before giving them a go-ahead to provide you with the services or products.

    Your Plans

    Here, you need to give the provider of the quotation an assurance that indeed you have accepted the quotation and expect that the company or the individual begin the provision of products or services as agreed.

    Suggestions

    Under this section, you need to give the reader your opinion on what you feel should be done concerning the issue that you need to clarify before the services are offered.

    Sample Acceptance Letter For Quotation

    (Sender Name)
    (Sender Title/Position)
    (Sender Organization Name)
    (Sender Street Address)
    (City, State, Zip Code)

    (Date)

    (Recipient Name)
    (Recipient Title/Position)
    (Recipient Organization Name)
    (Recipient Street Address)
    (City, State, Zip Code)

    Dear (Recipient Name),

    Please receive my acceptance for the quotation that you sent. Indeed, it is vital to have new hardware and software to be able to stay on course with the advancements in technology.

    This will even make our operations much easier and efficient. Since all our operations are stalled because of lack of the new machines, we need the computer hardware and software urgently.

    However, the one-week period over which we are able to get the products and services indicated on the quotation is a bit long and it would inconvenience us. I hereby suggest that you reduce it to three days so that we are able to beat certain deadlines.

    Yours Sincerely,
    (Name)

    Click here if you are looking for cancellation letter for contract.

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