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How To Write A Refusal Letter

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    Refusal letter should be written as soon as the decision to refuse a request has been taken. You can learn how to write by referring to a professionally written sample in the right format.

    Remember to keep the tone of the refusal letter friendly and it should not sound sarcastic to avoid any feeling of dejection by reader.

    Refusal letter is similar to rejection letter where you should provides a courteous and perfectly acceptable explanation for the refusal.

    It’s important to keep refusal letter as simple, brief and focused as possible for fast and easy understanding.

    Do a proofread and eliminate grammar and spelling errors in refusal letter.

    Example Of Refusal Letter

    (Sender Name)
    (Sender Title/Position)
    (Sender Organization Name)
    (Sender Street Address)
    (City, State, Zip Code)


    (Customer Name)
    (Customer Organization Name)
    (Customer Street Address)
    (City, State, Zip Code)

    Dear (Customer Name),

    Reference to your application of (application number) on (date) requesting for a housing loan from our institution.

    We regret to inform you that we are refusing your request because your monthly income as per the pay slip attached with the application is not enough for us to get the confidence that we will get our installments on time and regularly.

    This decision has been based on information you provided to us at the time of application and we believe this decision to be correct.

    However you are entitled to appeal this decision if you feel you have additional relevant information on hand that can further support and justify the housing loan application.

    We hope to be associated with you at some point in time.



    Click to find out more on how to write an appeal letter.

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