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Warning Letter To Employee For Misconduct

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    When an employee is caught with serious misconduct, an official communication is used to warn him or her. This may be followed with straight disciplinary actions or it could be just a warning against such behaviors in the future. A warning letter to employee for misconduct is used in such circumstances.


    You need to start this letter by introducing yourself to the reader. Let your reader know who you are and why you are writing to them. This entails giving your name and a brief explanation of why you are writing to them


    In this section; you should give your reader details of the consequences of their misconduct. These could have already been experienced by the company or likely to happen in the future.


    Let your reader know what you intend to do. How you plan to handle the hardship resulting from their misconduct. Let the employee know whether the hardships are permanent or temporary.


    At this stage, you give your opinion on what you think can be done to make things better. However, this should be backed by what you wrote in the preceding stages of the letter.

    Example Of Warning Letter To Employee

    (Sender Name)
    (Sender Title/Position)
    (Sender Organization Name)
    (Sender Street Address)
    (City, State, Zip Code)


    (Recipient Name)
    (Recipient Title/Position)
    (Recipient Organization Name)
    (Recipient Street Address)
    (City, State, Zip Code)

    Dear (Name),

    Ref: Warning for misconduct

    I am (your name and title in the company). I am writing this letter to serve as a warning following your conduct on (give the date when the employee behaved inappropriately). Your conduct violated article (give a quotation) of the agreement.

    This has led to (impact of the employee’s misconduct). I hereby warn you that any future similar or any other misconduct will (give the action that the company will take). You might be required to answer more questions later.

    If you have any personal feelings I suggest that you address them to the concerned officers in the rightful manner.

    Yours Sincerely,

    Looking for how to write an appeal letter for misconduct? Click here for more details.

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