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Business Letter Writing

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    Looking for how to write a business letter? Writing an effective business letter is important and there’s basic tutorial to guide you on the overall writing process.

    There are many different reasons for writing a business letter and most business letters follow some general layout as described below.

    Format Layout Of Business Letter

    • Letterhead Design
    • Return Address
    • Date
    • Recipient’s Name & Address
    • Salutation
    • Subject
    • Body
    • Complimentary Close
    • Signature
    • Enclosure

    Remember to use block style and not indent paragraphs as the business letter format.

    Ensure the envelope match with the size of the letter paper.

    While majority business writer will use 8.5 x 11 inches (A4 size) sized paper, 4 x 6 inches (A5 size) can be used for specific shorter letter.

    Please refer to the business letter writing format using the sample as below.

    Template Of A Business Letter

    (Sender Name)
    (Sender Street Address)
    (City, State, Zip Code)
    (Telephone Number)
    (Fax Number)
    (Email Address)


    (Recipient Name)
    (Recipient Title/Position)
    (Recipient Organization Name)
    (Recipient Street Address)
    (City, State, Zip Code)

    Dear Sir or Madam, (substitute ‘Sir or Madam’ with recipient’s name if the person is a close business contact)

    Subject: Delivery Order Confirmation

    With reference to our telephone conversation today, I am writing to confirm your delivery order for: 100 pcs of World Cup 2010 T-Shirt. No. 9

    The order will be shipped within three days via Fed X and should arrive at your merchandise store in about 5 days.

    Thank you for your prompt attention on our request.

    Yours Sincerely,
    (Sender Name)
    (Sender Title)

    Read more on the business letter writing tips and business letter writing format.

    » Business Letter Format Styles