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Sample Confirmation Letter

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    Confirmation letter is an official appointment letter issued by a company/employer to its employee to confirm on his/her permanent position.

    Why confirmation letter required in this case? Upon recruitment, an employee usually will serve his/her first 6 month under probation period.

    In the end of the 6th month, the company/employer will issue a confirmation letter to employee just to confirm him/her as permanent staff.

    The confirmation letter usually will be issued via hard copy as a black and white notice.

    Confirmation Letter Format

    Dear Mr./Ms. (Name),

    Following completion of your six months probation period at (Company Name), we have reviewed your performance and found the same to be satisfactory.

    In view of the above, we are pleased to inform you that you have been confirmed to the position of (Designation) at (Company Name) with effect from (Date) (Month), (Year). Your salary has been revised to USD xxxx.xx per month. With effect from your confirmation date, which indicates cost to company and all allowances and any other benefits. You shall receive your payment on or before the 5th of every month.

    Your salary will be reviewed every 12 months and increases will be based upon satisfactory performance in the position.

    All other terms and conditions of your appointment will remain the same. Please signify your acceptance of these terms and conditions by signing this letter and returning it to me at an earliest convenient time.

    In case you have any queries, do not hesitate to reach your manager/supervisor. (Company Name) congratulates you on your confirmation and wishes you well in your position.


    (Date: dd/mm/yyyy)

    I accept the company’s terms and conditions and confirms my taking up the position of (Designation) from (dd/mm/yyyy).


    Click here if you are looking for how to write an appointment letter.

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