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How To Address Someone In A Letter

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    What is the correct way to address someone in a letter? We will guide you by giving example, format and tips which will helps you in letter writing.

    Although technology has changed the way people communicate with one another there are still some basic concepts that transcend technology.

    Knowing how to address someone in a letter is one of the basics that everyone thinks they should know but can often be confusing when it gets right down to the task at hand.

    The salutation of your letter also depends greatly on a few factors that change from correspondence to correspondence.

    Address people in the correct way

    To understand how to address someone in a letter you first have to realize what the tone of the letter is meant to be.

    This will change based on a few things such as who the person is, what their relationship is to you and what the intent of the letter is.

    If you are writing to someone that you do business with who is not a customer or a client but a colleague of sorts you may wish to address the individual by their first name based on your relationship with them.

    Win your reader’s respect

    If you are trying to figure out how to address someone in a letter that is for client or customer contact you will certainly want to address them by their last name with a Mr. or Ms., whichever the case may be.

    This shows them that you are respectful of them as a customer or client and that you know what their name is and they are not just someone you randomly are sending junk mail correspondence to.

    They want to know that you value them as an individual customer or client and that they have made an impact in your business activities.

    Help to strengthen business and personal relations

    Knowing how to address someone in a letter is important for both business relations and personal relations because it sets the tone of your relationship with that person.

    If you address a potential customer or client by their first name it might send the wrong message and depending on the mind-set of that individual they could be offended by your being presumptuous in your letter.

    On the other hand, if you address a close friend or even a colleague that you have known for years in a more formal manner they may take offense that you do not see their relationship with you the same way they do.

    Keep in mind who you are speaking to by writing the letter and how you would like to be addressed in a similar situation.

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